|Important Officer Announcement
||[Jan. 13th, 2006|09:57 pm]
UCONN Japanese Animation Society
The following is the email that was sent to everyone on the contact list we made at the beginning of the Fall semester. I'm just adding it to here as well so anyone not on the email list who is on lj can see it too.
To the members of the UCONN Japanese Animation Society,
This email is extremely important for the future of the club and we ask you to please take the time to read it through thoroughly and consider what it contains.
It is with great regret that we have to inform you that Jessica, UCJAS's treasurer has voluntarily stepped down from her position due to personal reasons. This leaves the club without a crucial officer position. As a result, an election for that position will have to be called.
At this point we would like quote the club constitution and its stipulations for officer elections.
A. Elections for the office of president are held when the office becomes vacant
B. Nominations can be made by any member of the UCJAS. Once a nomination is made, it must be seconded by another member. At this point any individual becomes an official candidate for the position of president.
C. Elections will be held at least two weeks in advance. Announcements of elections will be made at meetings of the organization.
D. Elections will run based on a secret ballot. Each member has one vote. Individuals may not vote in an election he/she may be running for.
As noted in point C, it would be usual for elections to be announced at an actual meeting rather than in an email. Additionally, two weeks would be allowed. We draw attention to this so that our members can be fully aware of departure from the constitution. For the sake of making sure that the UCONN Japanese Animation Society can accomplish what we have set out to do, we are proposing to speed up the process slightly. In this case, this email will constitute the first notification. At out first meeting on the first Thursday of the semester we will again make the announcement for elections to be held Thursday, January 26. The election process will be held as outlined by the quoted constitution above.
The office of treasurer is crucial to the workings of the club as you supervise use of all club funds. This requires completing all business office paperwork on time as well as authorizing fund use.
Additionally, we will be holding an election on that same day for the position of Technical Support officer as outlined in the constitution. This position consists of helping with technical setup and adjustment. Additionally, this position will also include helping with maintenance of the club website.
For those of you considering one of these two positions (treasurer and tech support), there will be certain expectations of anyone holding an officer position. For the sake of effective club unity, we ask that all officers be present at all meetings for the entirety of the meeting. Additionally, officers will be meeting once a week to discuss club matters and planning.
We sincerely hope that you have taken the time to read all that and if someone you know is not on this email list, please take a moment to contact them and inform them of the contents of this email. As usual, any comments or concerns can be sent right back to this email address and it will be answered by one of the two remaining officers.
Before the next meeting, a list of possible series to show will be drafted and emailed out for the club membership to look at so that a vote may be taken at the first meeting in addition to the announcement of elections. Thank you very much and we hope to see you all at the first meeting which will be Thursday, January 19 at 9pm in the student union room 303.
Carolina Aguila (chief organizational officer)
Patrick Devine (secretary)